Albinson Napier Ltd t/a A.N. Law
This privacy notice contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us. It also contains information relating to supervisory authorities in the event you may have a complaint.
Who we are
Albinson Napier Ltd trading as AN Law collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
The personal information we collect and use
Information collected by us
In the course of providing legal services we will ask you to provide us with some or all of the following personal information:
Name, address, email, telephone number, passport number, National Insurance, date of birth, family structure, mortgage account number, employment details, bank account details, date of death, accountant details, UTRN (Unique Tax Reference No).
Information collected from other sources
In conveyancing matters we also obtain some personal information from other sources to verify your identity.
How we use your personal information
We use your personal information:
- to prevent fraud;
- to carry out your instructions;
- to carry out necessary searches in conveyancing transactions and company matters;
- to update the government specifically HMRC regarding Stamp Duty Land Tax and in other cases the court;
- we also use your information to remind you about any documents we may store for you and sometimes to update you about changes in the Law.
Who we share your personal information with
We routinely share your information with a property search company, HMRC, the Land Registry, the court, lenders, Barristers, Local authorities and CAFCASS and if appropriate your professional body e.g. BDA or GMC and with your permission estate agents and mortgage brokers. In the case of your death we will also share your files and/or will with your executor. This data sharing enables us to carry out your instructions. We store your files, once the matter is complete, with a third-party storage provider.
We will share personal information with law enforcement or other authorities if required by law.
We will not share your personal information with any other third party unless we have obtained your consent to do so.
Whether information must be provided by you, and if so why
We will only ask you for information that is necessary to carry out your instructions.
How long your personal information will be kept
- We will hold your personal information for 7 years.
- We will store your documents wills etc. for longer.
Reasons we can collect and use your personal information
We rely upon the terms of our contract which specifically requires you to provide us with all the necessary information to enable us to carry out your instructions or transaction as the lawful basis on which we collect and use your personal data. Additionally, the vast majority of your personal data is on the basis of legal obligation, vital interest, public task and legitimate interests. Our legitimate interests include being able answer queries and respond to complaints from both yourself, the government and in the case of conveyancing, the lender.
We do not share your information with anyone who would use it for the purposes of marketing or for data analysis or profiling.
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- fair processing of information and transparency over how we use your use personal information;
- access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address;
- require us to correct any mistakes in your information which we hold;
- require the erasure of personal information concerning you in certain situations;
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
- object at any time to processing of personal information concerning you for direct marketing;
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
- object in certain other situations to our continued processing of your personal information;
- otherwise restrict our processing of your personal information in certain circumstances;
- claim compensation for damages caused by our breach of any data protection laws.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
- In the first instance email, call or write to the file handler or Mr Richard John Napier, the Data Protection Officer;
- let us have enough information to identify you e.g. client reference number;
- let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
- let us know the information to which your request relates.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
Changes to this privacy notice
This privacy notice was published on 3 July 2018.
We may change this privacy notice from time to time. If the event of changes made to this document, the updated version will be provided on our website. It is your responsibility to check back on this periodically and ensure that you familiarise yourself with the contents therein.
How to contact us
Please contact us if you have any questions about this privacy notice or the information we hold about you.
If you wish to contact please send an email to firstname.lastname@example.org, write to AN Law 20 Bold Street Warrington WA1 1HP or call 01925 634 681.
Do you need extra help?
If you would like this notice in another format (for example: audio, large print, braille) please contact us (see ‘How to contact us’ above).